Notice of the first AGM of Harbour Co-op Limited

Notice of Annual Meeting 2013

Notice is given that the Annual Meeting of Harbour Co-op Limited (the "Company") will be held at: The Portal, 54a Oxford Street, Lyttelton, Canterbury on Monday 30 September 2013 commencing at 7:30 pm.

Business

  • Chairperson's address
  • Managing Director's review
  • Financial Statement review
  • Item 1: To appoint PKF Goldsmith Fox as auditors
    In accordance with clause 33.1 of the Harbour Co-op Ltd Constitution, the Company appoints PKF Goldsmith Fox, as auditor to hold office from the conclusion of this meeting to the conclusion of the next annual meeting and to audit the financial statements of the company for the accounting period next after the meeting.
  • Item 2: To re-elect Dana Dopleach
    In accordance with clause 17.4 of the Constitution, Dana Dopleach retires by rotation and, being eligible, offers herself for re-election as a Director of the Company.
  • Item 3: To re-elect Douglas Jenkinson
    In accordance with clause 17.4 of the Constitution, Douglas Jenkinson retires by rotation and, being eligible, offers himself for re-election as a Director of the Company.
  • Item 4: To elect Simon Courtney
    In accordance with clause 17.2 of the Constitution, Simon Courtney, being eligible, offers himself for election as a Director of the Company. By order of the Board Nina Srot Company Secretary, Lyttelton, New Zealand 16 September 2013

Procedural Notes

PERSONS ENTITLED TO VOTE

The persons who will be entitled to vote at the Meeting are those persons (or their proxies) registered as holding Household, Employee and Institutional Purchaser Shares on the Harbour Co-op Limited's share register at 5:00pm on Monday 30 September 2013.

PROXIES - Download Voting Form

Shareholders entitled to attend and vote at the Meeting may appoint a proxy to attend and vote on their behalf. A proxy need not be a shareholder of the Company. You may if you wish, appoint "The Chairperson of the Meeting" as your proxy by filling in the proxy form to that effect. A proxy and Postal Voting form, with which you can appoint a proxy, is enclosed with this Notice of Meeting.

POSTAL VOTING - Download Voting Form

Shareholders entitled to attend and vote at the Meeting may cast a Postal Vote instead of attending in person or appointing a Proxy to attend. The Company Secretary has been authorised by the Board to receive and count postal votes at the Meeting. A Proxy and Postal Voting form, with which you can cast a postal vote, is enclosed with this Notice of Meeting. Proxy and Postal Voting forms must be received at the Harbour Co-op Limited store at 12 London Street, Lyttelton, Banks Peninsula, by 4:00pm on Saturday 28 September 2013.  You may also scan and email your form to shop@harbourcoop.co.nz

ORDINARY RESOLUTIONS

Each resolution to re-elect or elect a director is to be considered as a separate ordinary resolution. To be passed, each of the representatives requires the approval of a simple majority of the votes cast by the holders of the Household shares.


Explanatory Notes  

Item 1 APPOINTMENT OF AUDITORS

PKF Goldsmith Fox provides audit services and are authorised to audit the financial statements of an issuer. PKF Goldsmith Fox can trace their origins back to 1953 when Jim Stanley and Jack Goldsmith formed a partnership operating in Hereford Street.  

Item 2 RE-ELECTION OF DANA DOPLEACH

Dana Dopleach, BSc Botany, MSc Systematic Botany Appointed 28 March 2012

Dana was a member of the committee established to purchase Lyttel Piko from Te Whanau Trust. She has an excellent range of business leading experience in the US and NZ and currently runs and is a director of her own business, DandyDesigns, from her home in Lyttelton. She brings skills in operational oversight, governance experience and her values are firmly rooted in the Harbour Co-op vision, including localism, sustainability, community and efficiency with a firm eye on the bottom line.  

Item 3 RE-ELECTION OF DOUGLAS JENKINSON

Douglas Jenkinson B.Com, CA, ACMA, CGMA. Appointed 14 March 2012

Doug was a member of the committee established to purchase Lyttel Piko from Te Whanau Trust. He is a member of the New Zealand Institute of Chartered Accountants and the UK Chartered Institute of Management Accountants. Doug has 5 years experience as a Director and 20 years experience as an accountant working in London for Merrill Lynch, Guthrie Symington, Aviation Defence, British Airways and Pan Am. He has worked for PGG Wrightson and Ngai Tahu Property in Christchurch. Doug is currently also a director of McLean Finance Ltd.  

Item 4 ELECTION OF SIMON COURTNEY

Simon Courtney BA (Hons) & BCom

Simon has experience serving on other boards and knowledge of the responsibilities and obligations of a board member; expertise in managing sizable budgets, setting and implementing strategy and developing business plans, and particular governance skill set in finance, audit & risk assessment/management. He believes very strongly in the Harbour Co-op’s mission & values. “I think the Co-op is a great asset for the community and I am proud to be an owner-member. The Board of Directors will be faced with many important decisions in the coming years as it continues to strive to serve both the needs of owner-members and the community at large. I would relish the opportunity to help and assist in setting the future direction of our Co-op.” Simon is currently also a director of Pitcairn Island Honey Company Ltd, Karamea Lime Co Ltd, New Zealand Products Ltd, Pacific Industries Ltd, Christchurch Investments Ltd, Central Saleyards Ltd.


Statutory Notice

ELECTRONIC ANNUAL REPORTS (Notice under section 209 of the Companies Act)

We do not produce a statutory Concise Annual Report but if you would like more detail, our Annual Shareholder Review and Annual Financial Report (which together comprise the Annual Report) will be available on our website www.harbourcoop.co.nz any time you want to view or download them. However we will still send you the traditional printed copy as well if you like - at no cost to you. If you would like a printed Annual Report when available please write to the Harbour Co-op Ltd, 12 London Street, Lyttelton before 15 October 2013 so we know how many copies to print. Remember to include your name, postal address and shareholder number.